Finally you’re ready to pull everything together and create your final justification for the P3O® Practitioner training you’re looking to do. A good approach is to create an email with the justification followed up by a face-to-face conversation with your manager.
To recap, to justify your P3O® Practitioner training request there are a number of things you need to address. You’ll need to cover the costs of your training plus any...
extras; you’ll have to highlight the benefits of you doing the training (what improved difference will it make to your role); you need to think about the benefits to the business and finally you’ll need to demonstrate accountability for the outcomes of the training too.
What’s the accountability part? That’s about you being able to make a committment to using your training when you return back to work and what the results or outcomes of that will be. It’s the ‘bringing the benefits to life’ part and really demonstrates that you’ve really thought about this training request and your determination to do it and to use those new learnings for the benefits of yourself, your team and your organisation.
This example is not designed to be simply cut and pasted but should give you a good idea of how to create your own.
The two day P3O® Practitioner certification training course by PMO Learning builds on the knowledge I developed during the P3O® Foundation course last year, and focuses on the successful setting up and running of a PMO. Training in the area of PMO will increase my knowledge and confidence and enable me to understand better how to support our projects/programmes/portfolio. (the first benefits to you). The modules of the course which address the best practice function and services areas of the PMO would be of particular use for me and the PMO team as it covers areas such as models and tailoring, the operation of a P3O and how to utilise P3O® roles to appropriately populate our PMO structure. (demonstrate understanding of that the course offers). The course also covers areas such as developing the business case, and how to plan the implementation and successful running of a P3O® – these areas are particularly of interest and are timely as our PMO is working on improvement areas and I would like to increase my involvement in these activities.(Benefits to PMO, business and to you)
I believe completing the P3O® Practitioner course will help to improve how I perform in the day to day role in the PMO, giving me fresh perspectives on how to carry out my work more efficiently. I also think that increased knowledge in areas such as the adaption of the P3O® to fit the organisation’s needs will give me more confidence when working not only with our Project Managers and sponsors, but also with key stakeholders within the business. This training will allow me to make better decisions on the use of processes and techniques and contribute to the PMO continous improvement initiatives. I’d like to contribute more to shaping the tools and techniques within the PMO, and continue to develop my wider PMO knowledge to support our team further. (More benefits to you and the PMO)
The cost of the training is £795 + VAT. The training course is two days and if the training takes place in the middle of the month, after the reporting period, Jane Jones in the team will be able to keep an eye on my work and deal with any urgent enquiries.(The costs and out of work time)
I hope with the completion of the course that afterwards I will be able to not only share with other team members what I have learnt, I will also be able to improve my own performance through the new knowledge I have learnt. I believe attending the course and interacting with others as I learn will also bring a boost to my confidence which will be seen in my work going forward.(Accountability)
It’s an example which shows that you’re pulling together all the things you’ve thought about to attend the course.
You need to write it in the words you already use when speaking – just type as you speak for your first draft.
Then go back and look at it again.
Does it have:
- Details about the course – how many days, how much, where it is and when
- Does it mention the benefits that it will give to you?
- Does it mention the benefits that it gives to the PMO team?
- Does it mention the benefits to the organisation?
- Does it show that you know what the course is about (we mentioned some of the syllabus in the example)?
- Does it show how you might be after the course – the accountability bit, what results of the training might be seen in your job back in the office?
Start to make some edits – check for grammar etc
When you’re ready, send it to your manager.
Make sure you add at the end that you would like to talk to them about your request at a time that’s suitable for them.
Unsuccessful This Time?
Don’t be too dejected – there will be a number of reasons why now might not be a good time for training requests at your organisation.
If you do get knocked back this time, make sure that your manager will be willing to speak to you about it again in a few months time.
Get on with your work and carry on doing the best work you can. Try again when the timing seems better.
Give yourself a big pat on the back. You’ve just influenced your manager to support your training and development needs.
Now’s the time to get booking and planning!
Take a look at the P3O® Practitioner training course and make your booking, we’re delighted you’re joining us!